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Ovel EVV

EVV visit record checker

Open a CSV export of your visits. The file is read by your browser and never leaves your computer. Match the columns to the six EVV data elements and see every row that is missing one, has times out of order, or was edited without a reason code.

Runs in your browser. Nothing is uploaded, no sign-up.

One row per visit with a header row. Exports from most scheduling and EVV systems work. Nothing is uploaded or saved.

Match your columns

: visits, columns. We guessed from the headers; change any that are wrong. Your choices are remembered in this browser for next time.

Not checked because no column is matched: . A file without these columns cannot show the six EVV data elements.

Result

of visits pass ( of ), checking of 7 fields.

Flagged visits

No problems found in the matched columns.

Visits with problems
LineClientWorkerDateProblems

How it works

Federal law asks state Medicaid EVV systems to verify six things about each personal care and home health visit. This tool checks that each row has a value for each one:

  1. Type of service: a service name or procedure code.
  2. Individual receiving the service: a client name or member ID.
  3. Date of service.
  4. Location: an address or GPS latitude (and longitude, if you match that column).
  5. Individual providing the service: a worker name or ID.
  6. Time the service begins and ends: both a start and an end time.

It also flags an end time that is not after the start time (an overnight visit typed as times only will show here; check it) and, when you match a manual edit column and a reason column, a manual edit with no reason code. Most states want a reason on every edited visit.

A row that passes here can still be rejected by a state aggregator, which also checks formats, IDs against its own records and state-specific fields. Check your state Medicaid agency's EVV specification. Read What is EVV? The six data elements.

General information, not advice. Wage, overtime, billing and EVV rules differ by state, payer and year, and the figures here have not been checked for your situation. Confirm them with your state Medicaid agency, your payers, the US Department of Labor or your state labor office, and your own adviser before you rely on them.

Doing this every week?

Ovel EVV works this out from verified visits: GPS clock in and out, signed timesheets, overtime, units and invoices from the same records. Free for up to 5 workers, no card.

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