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Ovel EVV

Bill rate vs pay rate margin calculator

Compare what a payer or customer pays you with what an hour of work really costs: wage, overtime, payroll taxes and benefits, and travel. See gross margin per hour, per visit and per month, and the bill rate a target margin needs.

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What you bill
What an hour costs

Employer taxes, workers' comp, benefits, paid leave.

Volume and target

Bill per hour = x 60 / =

Wage per hour = x (1 + x ) =

Cost per hour = wage + % burden + travel =

Margin = - = (%)

Result

Gross margin

Bill per hour
Cost per hour
Margin per hour
Margin per visit
Margin per month
Bill rate for %
Per unit
Highest pay rate at break-even

How it works

  1. Bill per hour = rate per unit x 60 / unit minutes (or the hourly bill rate).
  2. Wage per hour = pay rate x (1 + overtime share x (multiplier - 1)). With 5% of hours at time and a half, each hour costs 2.5% more in wages.
  3. Cost per hour = wage x (1 + burden %) + travel and mileage per hour.
  4. Gross margin = bill per hour - cost per hour, and as a share of the bill rate.
  5. Bill rate for a target margin = cost per hour / (1 - target %).

Gross margin still has to pay for the office, scheduling, supervision, training, insurance, software and unbilled time such as cancellations and missed visits. Payroll burden varies a lot by state and by benefits; ask your accountant for your own figure. Public payer rates are set by the payer, so the target-rate line is most useful for private-pay and commercial pricing.

General information, not advice. Wage, overtime, billing and EVV rules differ by state, payer and year, and the figures here have not been checked for your situation. Confirm them with your state Medicaid agency, your payers, the US Department of Labor or your state labor office, and your own adviser before you rely on them.

Doing this every week?

Ovel EVV works this out from verified visits: GPS clock in and out, signed timesheets, overtime, units and invoices from the same records. Free for up to 5 workers, no card.

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