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Ovel EVV

Authorization unit tracker

Enter the units on the authorization, its dates and the visits delivered so far. See units used and left, the weekly burn rate, and whether the authorization runs out before its end date at the current pace.

Runs in your browser. Nothing is uploaded, no sign-up.

Units used so far

A 2-hour visit is 8 units of 15 minutes.

Units used vs time passed

Units used
Time passed

Result

Over the authorization by units. Visits past the limit may not be paid.

At this pace the units run out on , before the end date.

On pace to use only % of the units. Check the schedule matches the plan of care.

On track to use the authorization by the end date.

Units used
Units left
Hours left
Days passed / total
/
Burn rate
Even pace
Projected by end
Run-out date

How it works

An authorization lets you bill a payer for a set number of units of a service between two dates. Units delivered beyond it, or after it expires, are usually not paid, so the time to notice is before the last visit, not when the claim comes back.

  • Units used = visits x units per visit (or the number you enter).
  • Days passed = days from the start date to the as-of date, counting both.
  • Burn rate = units used / days passed x 7.
  • Even pace = authorized units / total days x 7.
  • Projected by end = units used + (units used / days passed) x days left.
  • Run-out date = as-of date + units left / (units used / days passed).

Some authorizations limit units per week or per month as well as in total; check each limit on the authorization letter. Ovel EVV checks every visit against the authorization when it is booked and warns before it expires. See How to bill 15-minute units.

General information, not advice. Wage, overtime, billing and EVV rules differ by state, payer and year, and the figures here have not been checked for your situation. Confirm them with your state Medicaid agency, your payers, the US Department of Labor or your state labor office, and your own adviser before you rely on them.

Doing this every week?

Ovel EVV works this out from verified visits: GPS clock in and out, signed timesheets, overtime, units and invoices from the same records. Free for up to 5 workers, no card.

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